By DonorSearch

Check out one of our favorite online waiver apps, Smartwaiver.What types of fun activities or events does your organization host? Perhaps it’s a team-building trip to an axe-throwing facility or a 5k fundraising event to help support your mission. Regardless of the type of event, you should definitely ask the question: “Do I need a waiver?” And that’s where online waiver apps come in!

When it comes to event planning, nonprofit organizations, in particular, should be prepared for anything that can happen. The last thing you want is to use your hard-earned funds for a liability lawsuit because of an accident at the event. The typically tight nonprofit budget would be unable to handle such a disaster!

Unfortunately, we can’t make liability waivers quite as fun as the activities themselves. However, we’ll discuss the importance of waivers for your organization, how they can do more than you may think, and even provide suggestions about getting started with your waiver.

If you’re looking to adopt a powerful yet easy-to-use digital waiver system, here are five of our favorites to compare and contrast:

  1. Smartwaiver
  2. WaiverForever
  3. WaiverFile
  4. WaiverSign
  5. AWaiver

Remember, organizations only receive these benefits (and more) when they invest in the right online waiver app or software. Therefore, it’s imperative you pick the best solution for your organization and its specific needs—which is why we’ve compiled a list of the best solutions right here in this guide!

Now, let’s learn a little more about online waiver apps and top providers and help you choose the right one for your team.

Frequently Asked Questions About Online Waiver Apps

If you’ve never used a release of liability waiver—let alone a waiver app—getting started can seem a bit overwhelming. That’s why we’ve compiled a list of frequently asked questions that nonprofit professionals, such as yourself, might be asking about liability waivers and online waiver apps:

When should you use waivers?

Waivers must be signed whenever your organization wants to invoke a release of liability. To do so, participants who sign waivers must acknowledge that they are voluntarily participating in the activity or event and agree to hold your organization harmless for any damage that may occur.

Generally, waivers are used for events and activities including or related to:

  • Physical activity
  • Travel
  • Group activities
  • Equipment use

Nowadays, thanks to new updates in technology, waivers have become more than just liability protection. In addition to its initial purpose, organizations are adopting releases for a more efficient registration check-in process, to provide additional safety context to participants, to collect and track constituent data, and more.

What are the benefits of online waiver apps?

Although liability waivers have typically consisted of a physical form, the newest and continually rising industry trend is the online waiver app. Online waivers not only make the waiver signing process significantly quicker and easier, but they also combine previously separate registration and check-in processes, which streamline operations.

But how exactly do online waiver apps yield these powerful results? There are several additional features offered through this unique software that can help achieve multiple goals at once. Some of these key features to look for include:

  • Quick check-in process: When your waiver is a part of the registration or check-in processes, you can easily speed up these affairs altogether. Simply ask participants to sign the waiver in advance from a text or email link beforehand. Then, once they arrive at your facility, they can check-in in seconds and keep the line moving.
  • Easy storage: You’re required to hold these records for a certain period of time, often depending on the activity itself. With paper waivers, all of those records can be difficult to store and organize. If you’re unable to locate a participant’s waiver should they be injured at your facility, the fact that they signed the form initially is moot. On the other hand, online waiver apps store your records in a safe, secure, and easily accessible digital database.
  • Increased sustainability: Many organizations are focused on taking steps to become environmentally friendly. One easy step you can take? Eliminating the need for paper waivers for events! With online waiver apps, you can encourage participants to sign in advance from their own computers or mobile devices. You can also include a kiosk at your facility for those who decide to sign the document on the day of the event or activity. No trees required!

All in all, online waivers make for quick registration and are an efficient strategy to implement for your organization.

Are online waiver apps legally binding?

One of the most-asked questions when it comes to online liability waivers is whether they’re as legally binding as the traditional paper counterpart. The answer? A solid yes.

The E-Sign Act of 2000, also known as the Electronic Signatures in Global and National Commerce Act, “is designed to give legal protection to online or electronic contracts and give them the same weight as paper transactions.” This means that no online waiver can be denied its legal standing solely because of its digital format.

However, like with any waiver form, its ability to hold up in a court of law is dependent on specific elements and phrasing—so we suggest getting your lawyer to draft up a document to carry over to your online waiver app for added protection.

Online Waiver App #1 – Smartwaiver

Overview of this Waiver App

Smartwaiver is our favorite online waiver app for any organization. With this powerful app, you can upload an existing waiver that the Smartwaiver team converts to an app-based form or create an unlimited number of custom waiver templates with an easy to use Waiver Editor.

Once your waiver is converted into a digital format, participants can sign from your website, social media pages, emails, or from a tablet at your location with a free kiosk app for iPad and Android devices. You can even display a QR code at your location that participants can scan and sign on their smartphone or send them a text message with a link to the waiver!

Online Waiver App Features

When you create your smart waiver, you can use the Waiver Editor to customize the document with your brand’s colors, logos, and fonts. Plus, the unlimited custom questions (in forms such as dropdowns, yes/no option, checkboxes, etc.) and multiple initial and signature boxes make it easy to ensure your waiver will fulfill all of your needs and more.

Other advanced features offered by Smartwaiver include:

  • Embedded safety videos. Ensure your participants are aware of critical safety protocol during your events and activities by providing a safety video in the body of their waiver.
  • Flagged questions. Flag questions when a specific answer on your waiver is selected, so you know which participants may need special attention upon checking into your activity.
  • Auto Photo Capture. Add Smartwaiver’s patent-pending Auto Photo Capture feature for an additional layer of security and identity verification. This powerful tool uses the built-in webcam on your iPad or Android tablet to snap multiple photos of the participant signing the waiver.
  • Check-in. Smartwaiver makes it easy to scan someone into a facility or mark them as present right within the Waiver Console. This will help you know how many participants attend your events and minimize waiting time upon check-in.
  • WaiverSync. Automatically sync all copies of signed waivers to your local hard drive for safekeeping.
  • Multi-language functionality. Smartwaiver supports waivers in multiple languages, including French, Spanish, and Dutch.

This robust online waiver app also provides a highly secure and easily navigable waiver database, allowing you to search for signed waivers by any number of characteristics—including last name, birthday, or other customized tags. You’ll never lose a waiver!

Online Waiver App Pricing

While many online waiver apps offer an abundance of features, they require you to scale up your solution to receive full functionality. Not with Smartwaiver!

All Smartwaiver features are included in every plan, regardless of the package you choose. Their pricing system depends entirely on the number of waivers signed and starts at only $15/month, making it easy to budget your software for your needs. And with a 30-day free trial, you can explore this online waiver app and all it has to offer with no risk.

Get started with Smartwaiver today

Online Waiver App #2 – WaiverForever

Overview of this Waiver App

WaiverForever is another online waiver app that can help your organization ensure a release of liability for upcoming events and activities quickly and easily.

The WaiverForever app is available on both iOS and Android, meaning, like Smartwaiver, you can transform any tablet into a powerful waiver-signing kiosk regardless of your operating system. This software also integrates with Google Drive and Dropbox, making it easy to access the information later from both the WaiverForever software and other storage locations.

Online Waiver App Features

Here are a few of WaiverForever’s most popular features:

  • Driver’s license scanning. Simply place the barcode on the driver’s license in front of the camera, and WaiverForever will collect and fill in personal information based on the license.
  • Email automation. Automatically send an email to participants after they’ve signed the waiver as confirmation.
  • CSV file export. Easily download the information you collect as a comprehensive CSV file. Then, view all of the valuable data as a spreadsheet for a powerful overhead view.

The quick setup offered through this waiver app makes it easy to tailor the document to your business’s needs and provide an all-around positive experience for participants.

Online Waiver App Pricing

WaiverForever starts at $9.99 per month with their personal plan. However, you’ll likely require an expanded package, such as the Business or Enterprise plans, which are $24.99 and $69.99 per month, respectively. Not only do the upgraded pricing plans offer additional waivers, but they also include bonus features such as offline devices, exclusive waiver templates, free analytics, and added team users—all features that are included in all of Smartwaiver’s pricing plans.

Learn more about WaiverForever

Online Waiver App #3 – WaiverFile

Overview of this Waiver App

WaiverFile is an online waiver app that helps organizations create electronic waiver forms that can be signed on computers, tablets, or mobile devices.

Although they don’t have a proprietary app, you can access the WaiverFile software on iOS or Android operating devices through a third-party app called Kiosk Pro Lite. Simply set up your WaiverFile account within this kiosk app, and allow your participants the option to sign their waivers online—whether on- or off-site.

Online Waiver App Features

Some of the most noteworthy WaiverFile features include the following:

  • Auto-fill for repeat participants. The username and password sign-in ensure your customers’ data remains safe. After they’ve logged in, WaiverFile offers auto-fill for future visits by the same individual.
  • Party or group organization. It can be challenging to ensure everyone in a group or party has signed their necessary waiver. Thus, WaiverFile helps organize participants by groups to get the appropriate forms signed so that everyone can participate.
  • Automatic archive. Quickly export a zipped file containing your waiver data for additional storage. Then, you can even set up an automated weekly email to your site administrator containing this information.

Plus, WaiverFile also offers a robust reporting dashboard that your team can use to get a big-picture overview of all participants—including those who have signed their waiver already and those who have yet to complete the necessary forms.

Online Waiver App Pricing

WaiverFIle plans begin at $15/month and can scale up to more than $279/month, depending on the number of waivers you’ll need to be signed each month. They also offer added functionality, including HIPAA compliance, increased security features, and photo/attachment availability for an additional cost.

Learn more about WaiverFile

Online Waiver App #4 – WaiverSign

Overview of this Waiver App

WaiverSign is an online waiver software provider for rafting and lodge operations, although their platform is continually expanding to cover a number of other events and activities as well. While WaiverSign isn’t an app in itself, it can be set up through select kiosk apps available on both Android and iOS operating systems.

WaiverSign is a sister company of Resmark Systems, so the two software pieces integrate nicely, allowing your team to streamline the participant check-in process further, providing a simplified experience for all.

Online Waiver App Features

WaiverSign is a great example of a mobile-optimized digital waiver. Your participants can sign the forms ahead of time from any device, thanks to the following mobile-responsive features:

  • Bundle documents. Ensure guests can sign multiple documents at once by bundling them together. This way, participants only need to fill out their basic information a single time, and the rest is communicated between forms.
  • Multi-language usage. Allow your guests to read and sign your forms in the language they prefer, whether English, French, or Spanish.
  • Accept/decline functionality. Highlight important sections in your waiver by requiring users to accept/decline particular clauses or incorporate initials from your participants.

WaiverSign makes it easy to create, collect, and manage waivers from a variety of event participants. Not only will your customers be happy, but your team will be, too!

Online Waiver App Pricing

WaiverSign pricing begins at $10 per month for 50 waivers, plus 10 cents per additional signed form. Or, if your organization expects to collect a large number of waivers (typically more than 50,000/year), you can always work with the WaiverSign team to create a custom pricing plan.

Learn more about WaiverSign

AWaiver is one of our favorite online waiver apps.Online Waiver App #5 – AWaiver

Overview of this Waiver App

AWavier is another online waiver app provider that originally started out as an add-on feature for their sister software, an online reservation system called aReservation. Since then, they’ve grown their business to encompass a range of key online waiver functionality.

The AWaiver app is currently available for Android and iOS operating systems, making it easy for your team and your participants to manage your waivers from any phone or tablet.

Online Waiver App Features

Some of the other powerful features offered through AWaiver include:

  • On- and off-site signing. AWaiver has two convenient signing options for participants. You have the choice of setting up an onsite signing kiosk using an Android or Apple tablet or allowing users to sign their forms from home on their own mobile devices.
  • Long-term storage. All signed AWaivers are stored in their secure online database for seven years, meaning you’ll always have your waivers in case you need them.
  • Reservation software integrations. If you need to integrate your online waiver software with a reservation system, AWaiver has a sister software called aReservation by Indexic, Inc. Or, they can provide an API to another software provider of your choice.

Then, after participants sign your waivers, you can locate a specific form by searching by the user’s name or date of service with an intuitive search bar functionality. And if you choose to stop using AWaiver’s services, you can download all of your previous forms for a $100 service charge.

Online Waiver App Pricing

AWaiver offers a simple pricing plan that foregoes monthly service charges and minimums required. Instead, this online waiver app charges only by the number of waivers you have signed each month.

Learn more about AWaiver

Online waiver apps are a powerful tool for nonprofits and businesses alike—especially when those organizations host events and activities. These innovative apps make it easy to encourage your participants to sign their necessary documents before they arrive at your facilities, expedite registration and check-in processes, and result in happier participants all around.

Yet, the number of benefits you receive can be a direct result of the online waiver provider you choose—meaning it’s a good idea to do your research and select the platform that best aligns with your wants and needs.

For more information, be sure to check out these other educational resources on online waiver apps and choosing the best digital waiver platform for your organization:

Check out one of our favorite online waiver apps, Smartwaiver.

Online Waiver Apps: Top 5 Choices for Events and Activities