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By donorsearch

Peer-to-Peer Fundraising Campaigns: 4 Key Strategies for Nonprofits

Peer-to-peer fundraising campaigns have become an extremely popular option for nonprofits in the social networking age. By allowing the most dedicated supporters of your nonprofit the opportunity to create individual mini fundraising pages, they raise money and promote your cause on your behalf! For the savvy organization, peer-to-peer fundraising campaigns represent an incredible opportunity to engage their supporters and community like never before while at the same time reaching their fundraising goals quickly. One of the greatest benefits of this kind of campaign is that they relieve a great deal of the day-to-day operational stresses of a traditional fundraiser, instead allowing you to more focus more fully on the direction and strategy of the campaign as a whole. When launching a peer-to-peer fundraising campaign, overarching strategy and communications should always be a consideration. These kinds of campaigns can occasionally do fine on their own, spreading through the relatively small social media circles of your supporters, but for the greatest outcome, they need some conscious outside direction. Each of these peer-to-peer fundraising strategies represents a key aspect of your campaign that needs conscious planning and careful forethought:
  1. Plan your campaign around your timeframe.
  2. Focus your communication while offering new outlets.
  3. Host creative campaign engagement events.
  4. Always remember your campaign’s core purpose.
Peer-to-peer fundraising campaigns can be an ideal solution for the nonprofit with a focused vision and a desire to engage donors in new ways. By remembering these core strategies, you can easily build a creative and unique peer-to-peer campaign that will take your organization’s fundraising to the next level!  

1. Plan your campaign around your timeframe.

If your organization has ever conducted a crowdfunding campaign, you know that deadlines and required levels of raised funds tend to be the norm for those kinds of platforms. Peer-to-peer fundraising platforms, on the other hand, tend to be much more adaptable. It’s very important, then, that before you officially launch your peer-to-peer campaign, you carefully consider the timeframe you’d like your campaign to follow. As with any fundraising campaign, but particularly with peer-to-peer campaigns that must keep their participants more actively engaged, timeframe can dictate quite a lot about the campaign’s tone and intensity. Consider all of your options and then choose the strategies most relevant to the campaign’s timeframe. That’s the first step to a successful peer-to-peer fundraising campaign.

How to put this peer-t0-peer fundraising strategy into action

What are your campaign’s exact goals? Are you looking to raise funds for a specific project or cause? Are you trying to grow your general base of support? Both time-based and rolling peer-to-peer strategies are useful to specific kinds of fundraising goals:
  • Time-based, supplementary peer-to-peer fundraising campaigns are used to support very specific projects or events with a clear deadline. The sense of urgency will generate energy, encouraging your supporters to get involved, spread the word, host pages, and donate. These campaigns can generate a lot of interest quickly.
  • Standalone peer-to-peer campaign strategies have longer timeframes and more generalized project goals. Use these campaigns to more generally support your overarching fundraising projects. These campaigns are perfect for reaching new donors, especially for cause-based or advocacy organizations.
Many organizations assume that newer fundraising methods like peer-to-peer or crowdfunding are only effective for higher profile, time-based campaigns, but they can be easily adapted to fit whatever your fundraising needs might be. Online tools and platforms are flexible and meant to be used creatively. Consider what kind of timeframe is best suited to your peer-to-peer campaign’s goals, and then think of creative ways to best make use of your platform within that timeframe. Remembering to never take these aspects for granted is the key to building a truly creative and engaging peer-to-peer fundraising strategy.  

2. Focus your communication while offering new outlets.

Just as you should never arbitrarily choose or take the timeframe of your campaign for granted, your communication strategy must be consciously planned for your peer-to-peer campaign as with any other kind of fundraising campaign. A peer-to-peer fundraising campaign, however, offers unique communication challenges and opportunities.  It’s important for any organization to have simple and streamlined custom donation forms and donation pages on its website, but especially so for a peer-to-peer campaign. With rapidly increased exposure on social media, it’s crucial that your website look its best for the increased traffic. It’s equally important that your message and tone be unified across all your content since donors will see your campaign or reach you through a number of platforms or social media outlets. This broadening of your audience represents a great opportunity to better engage your all your supporters.

How to put this peer-to-peer fundraising strategy into action

Peer-to-peer campaigns require your message to be focused and persuasive. Social media, despite its huge audiences, doesn’t often encourage much engagement in its users beyond skimming text and images. Your message, its words and its images, must be carefully chosen to quickly convey the purpose, goals, and scope of your peer-to-peer fundraising campaign in an eye-catching way. Aside from your organization’s official message, your supporters are then free to supply their own direction and content to their individual fundraising pages. This is an incredible engagement opportunity! Consider some different ways that all of your supporters can communicate with each other and potential donors, generating buzz and discussing your work:
  • Key supporters could contribute their own content to their peer-to-peer pages to show others why they support your organization.
  • Your organization could supply creative templates for supporters to begin the process of reaching out to new donors and expanding your network.
  • Your organization and supporters could work together to create a new viral video challenge to spread through your supporters’ networks and direct viewers to their peer-to-peer pages.
Peer-to-peer fundraising campaigns are special for the way that they encourage communication between all levels of your organization and support. Always remember to include your supporters and peer-to-peer page hosts in your campaign communication strategies to maximize the unique impact of this kind of campaign. While your central campaign message must be unified and clear, use your network to more broadly communicate with your potential donors in creative new ways.  

3. Host creative campaign engagement events.

The ability to engage with your supporters in new ways is one of the greatest benefits of peer-to-peer fundraising campaigns. In addition to directly involving your most dedicated supporters in the fundraising process, peer-to-peer campaigns offer great opportunities to integrate other types of live fundraising events. This can amplify the donor engagement on both ends, at your live events and on your peer-to-peer pages, increasing your exposure and donations. Before you launch your peer-to-peer campaign, consider what kind of live fundraising events would be well-suited to complement its goals and tone. Over the course of your peer-to-peer fundraising campaign, host several live events; these can serve as checkpoints for the campaign as a whole and keep your supporters excited and engaged.

How to put this peer-to-peer fundraising strategy into action

Consider the different kinds of live fundraising events your organization has hosted in the past. How might elements of your peer-to-peer campaign augment or blend easily with these events? Here’s an example: Say a university is looking to fund some new growth and has hosted galas and charity auctions for alumni in the past. With a peer-to-peer campaign, dedicated alumni can raise funds on the university’s behalf, and then, at another special event, the fundraising committee awards prizes to its highest fundraising volunteers. By making use of the pre-existing connections, this combination of peer-to-peer fundraising campaign and traditional fundraising event could be quite successful. Of course this applies to any organization or project, not just university fundraising. You can easily integrate peer-to-peer campaign elements into any of your fundraising events, like:
  • Holiday parties
  • Dinners or game nights
  • Galas and auctions
  • Merchandise or food sales
One easy way of doing this would be to establish and then promote reward tiers for your most successful volunteer fundraisers. Maybe you could even host a special thank-you event just for these volunteers who host your peer-to-peer pages. The most important thing to remember, though, is to never simply let your peer-to-peer campaign loose on social media and then forget it about it. As a creative networked fundraising format, you should feel free to experiment and combine peer-to-peer fundraising strategies with any of your other successful fundraising events and tools!  

4. Always remember your campaign’s core purpose.

In the example in Strategy #3 above, the university successfully used a peer-to-peer campaign to engage donors because there was a pre-existing network well-suited to carry the campaign’s message. In this situation, the university made use of a natural network to raise awareness and funds. Your organization should likewise consider the specific context of its peer-to-peer fundraising campaign.  The context and scope of your campaign can affect the exact kind of strategies you might wish to pursue. Before launching, always think about these nuances of your campaign.

How to put this peer-to-peer fundraising strategy into action

What are your campaign’s exact goals? What is your organization’s focus? Peer-to-peer campaigns can be great strategies for any organization, but the specific area of your work can affect the kind of fine-tuned methods that will best maximize your campaign’s impact. For instance, your organization might focus on:
  • Cause-based or digital advocacy projects. Eye-catching campaigns and more emotional messages are very well-suited to peer-to-peer social media campaigns. Consider ways to maximize exposure quickly and create a sense of urgency to increase the impact of your campaign.
  • Local, regional, or community-based issues. These campaigns thrive with peer-to-peer strategies because they make use of naturally pre-existing connections. By targeting well-connected local individuals, businesses, or organizations, you can be sure your campaign will be seen those whose community it’s meant to benefit.
That said, forging those kinds of natural partnerships is an excellent idea for any organization’s peer-to-peer campaign. Maybe a local business wants to start and promote its own peer-to-peer page for you, or maybe a company relevant to your campaign would be open to providing its employees a matching gift program for their peer-to-peer donations. Remembering the contexts and nuances of your nonprofit’s work is another key to directing a successful peer-to-peer fundraising campaign.  As an element often taken for granted, context can make a big impact on your campaign. It defines the ways that supporters think of your organization, and it defines the kind of natural connections that you can most easily form with partners and donors. Bonus tip! If your organization is on the larger side or might have a capital campaign in its near future, these smaller-scale peer-to-peer fundraising campaigns are a great way to start your prospect research

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By donorsearch

4 Tips to Getting #GivingTuesday Right

As the fall fundraising season slowly ramps up, nonprofits are starting to map out their end-of-year fundraising appeals, while also planning out their fundraising strategy for the year ahead. For many, strategy meetings are already on the books with their development and marketing staff members and dates are being etched into stone. This year, before you sit down to discuss your year-end giving strategy, don’t make the mistake of overlooking #GivingTuesday. #GivingTuesday is held annually on the Tuesday after Black Friday and Cyber Monday as a response to the consumerism and decadence of the holiday season to help us refocus on what’s important and kick off year-end giving for nonprofits. After two days of shopping and eating, it’s the perfect foray into the “season of giving.” It may be tempting write off #GivingTuesday: A 2015 study by John Templeton Foundation found that only 18% of consumers had heard of the day of giving, while nearly 93% were familiar with Black Friday. But, did you know that #GivingTuesday is quickly becoming one of the largest giving days in the U.S.? In 2016, $168M was donated to thousands of nonprofits across the country. Started in 2012 by 92Y, the day of giving has grown into an international movement that raises hundreds of millions of dollars for thousands of causes. #GivingTuesday is a ripe opportunity for nonprofits with goals to bring in new revenue and build their younger donor database. For many nonprofits, this is a great event to dip their toes into the water of crowdfunding, which can help to achieve both of these goals. So, what’s the key to ensure your foray into #GivingTuesday will be a success? Here’s four tips to help you break into the global day of giving:

1) Create a strategy

It may be super simple to register for #GivingTuesday on a giving platform host site like Razoo, but that doesn’t mean #GivingTuesday is effortless. The amount you get out of your campaign depends on how much you put it into it. Get your team together to begin working on your #GivingTuesday campaign and outline your goals. Do you have a monetary goal you hope to hit on #GivingTuesday? What about a project you need to fund? Is there a specific number of new donors you hope to acquire? Think realistically about what you can achieve on #GivingTuesday and start planning your strategy. For instance, if you raised $500 last year during an end of year appeal, doubling the goal to $1,000 for #GivingTuesday is much more attainable than setting a $10,000 goal. Plus, think about how you can receive more community support: Sponsors need at least a few months of lead time, so make sure to ask any strong corporate partners to make a matching gift or sponsor your campaign with plenty of time. What in-person events could you host at a local restaurant or business or ask them to host on your behalf? Consider what media contacts you have and how you can leverage their support to get more exposure for your campaign this year. Is there a strong angle to your appeal that they’d be interested in

2) Start early

This goes hand-in-hand with creating a strategy: The sooner you start promoting your participation in #GivingTuesday and sharing your key messages, the more you will prepare your donors to give on the day of the event. Some organizations believe that if they send their donors too many emails or post a solicitation on social media too frequently they will lose donors who will instead unsubscribe. But, the threshold is actually much higher than these organizations realize it is: In 2017, the average user is expected to receive 124 emails in their inbox per day, according to a study by Radici Group. So, sending too few emails can actually cause the opposite to happen: your efforts will be wasted on an unmemorable campaign that will be lost among the white noise of other emails in a donor’s inbox. Aim to send emails at least two weeks out and in the days leading up to the event, when early pledges for sites like Razoo open up, to remind donors about your campaign and your goals. Post several times a week on social media during that timeframe, as well. Remember to use the same messaging each time to remind donors to give. Using messages like, “$10 can provide xx” helps donors visualize the impact of their gift and encourages them to give more. The more they see this message, the more they’ll remember when they go to pledge their donation amount on the page.

3) Target your donors through segmentation

#GivingTuesday’s mix of social media virality and socially entrepreneurial spirit makes it a perfect environment to increase your millennial donor base. Target these donors by reaching them where they are: targeted Facebook ads, Twitter contests and gamification on your blog can help you engage this young demographic. For instance, secure a matching gift sponsor to donate a $1 for each retweet your #GivingTuesday Twitter posts receive. Ask this group of young supporters to help by spreading the word with their social networks. This can encourage supporters who may not be able to donate a monetary gift to get involved, too. On Facebook, create an ad targeting a younger audience. Don’t forget to make it visually appealing and have a clear, short call to action. Set your parameters for the ad by considering this younger audience’s interests. What will they likely be interested in on Facebook? Finally, consider what other segmentation you can do on #GivingTuesday. If this is your second year doing #GivingTuesday, you may want to ask past #GivingTuesday donors to increase their gift size. You may push mid-level donors towards major gifts by soliciting them for sponsorships or matching gifts, or ask them to create a peer-to-peer fundraiser and bring in new supporters for your cause. Make sure you are never sending the same message to all donors. Each different level of donor should receive a message targeted to their audience. Tools like DonorSearch

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By chris

Charity Auctions: 9 Targeted Tips for Fundraising Success

// Charity auctions can be some of the most lucrative events for nonprofit organizations, but they can also be some of the most difficult to plan. Between soliciting auction items, booking an event space, recruiting a team of volunteers, and more, there are many logistics that nonprofits must consider when hosting an auction. Luckily there are few tricks that will make the process run a little more smoothly and that will help you ensure your auction is a success! The tips we’ll cover here are:
  1. Use auction software.
  2. Choose your items wisely.
  3. Recruit an experienced team of volunteers.
  4. Keep detailed records.
  5. Advertise your items.
  6. Make your items the star.
  7. Be strategic with the auction item order.
  8. Make bidding convenient.
  9. Gamify your auction.
Whether you’re hosting an auction as the kick-off to your capital campaign or making it a staple of your annual fund, these tips are sure to make all of that planning pay off!

1. Use auction software.

There’s a way you can set yourself up for charity success before planning has even begun: purchase auction software! Auction software can encompass a couple of different types of platforms:
  1. Auction and event planning software. With auction and event planning software, organizations can manage all efforts and data related to their events centrally, from storing event details to creating auction item records to accommodating attendees and much more.
  2. Mobile bidding. Mobile bidding software is a new silent auction bidding method that nonprofits can use as an alternative to bid sheets. It enables guests to peruse and place bids on items directly from their smartphones.
Auction software can improve both auction planning and execution in a number of ways. Not only does it make planning much more efficient and manageable, but it also enables nonprofits to provide their auction guests with a more convenient and enjoyable event experience. Since auctions are some of the many fundraising events your nonprofit will host to support your annual fund and other campaigns, software can also help your team collect valuable data related to events. For example, you can track metrics like event attendance by analyzing auction software data to more strategically set the date for your nonprofit’s next auction. However, as with shopping for other types of fundraising software, selecting the right auction software requires careful consideration. You’ll have to do your research and evaluate your organization’s needs before you enter into the buying process. Here are some things you might need to consider:
  • Are you only using your auction software to help you plan one charity auction, or will you need it to plan multiple events?
  • How many items are you anticipating putting up for auction?
  • How many bidders will be participating in your event?
  • Are you planning on hosting an online auction?
  • Will you also need on-site event support?
These are just a few of many important considerations. To learn more about auction software and the buying process, check out this resource. Takeaway: Auction software is a powerful tool that can help make your auction more successful from the outset. Consider your organization’s internal needs carefully before purchasing a platform to ensure you’re working with a vendor who’s the right fit.

2. Choose your items wisely.

There would be no auction without items to auction off! Not all auction items are created equal, however. If you want your donors to attend the event and actually participate in the bidding, you’ll need to choose your items wisely. What does that mean, exactly? The best auction items will take a few things into account:
  • Attendees’ interests: People will only buy things that spark their interest! Study your donors’ interests and affinities when choosing your items to get a better idea of what might be the most appealing to your audience.
  • Attendees’ income levels: Affinities make up only half of the equation. Just as with your major donor prospecting (//www.donorsearch.net/major-donor-fundraising-strategies/), it’s important to consider the giving capacities of your attendees. Make sure your items fit the general income level of your audience to ensure that people will bid.
  • Uniqueness: Your auction items shouldn’t just be any old thing that donors can purchase online or pick up and buy off of a shelf. The best items will be those that offer the winner a once-in-a-lifetime experience (such as a behind-the-scenes peek into a movie set) or those that couldn’t be found anywhere else (like a piece of memorabilia signed by a musician or athlete).
Additionally, it’s important to consider not only the type of items you’re offering at your auction, but also the amount of items you’ll auction off. The most successful auctions are those that create a seller’s market, meaning there are fewer auction items offered than guests attending. You should aim for a ratio of roughly one auction item to every two attendees. A seller’s market creates more competition around each item and reduces the chances that some of your items might not receive a bid, thereby increasing the chances that your event will be profitable! Over time, you may find that certain types of items appeal more to your donors. For instance, if you have a supporter base that’s full of foodies, culinary-themed auction items are going to go over much better than, say, sports-themed or travel-based. If you host a charity auction every year, you can look at the data to see which items received the most attention and which ones weren’t as desirable. Use this data to plan out future auctions and events! Takeaway: The most successful auctions will feature items that fit the demographics of the audience. Create a ratio that benefits the seller for the most success.

3. Recruit an experienced team of volunteers.

Your organization won’t be able to pull off an auction alone. With so many logistics to consider when planning and executing the event, you’ll need a team of volunteers on your side to help. Some of the key players you’ll need might be:
  • A recruitment team: This group of volunteers will be in charge of soliciting and securing the items for the event.
  • An auctioneer: If your organization is hosting a live auction, you’ll most definitely need the help of a professional auctioneer. Because they’re so integral to the energy and success of the event, this is a good place to splurge if you can’t find one who’s willing to volunteer.
  • An emcee: If you’re going the silent auction route, you’ll still need someone to make announcements and actively engage guests. A lively emcee will do the trick!
  • Auction spotters: During live auctions, the auction spotters will be those who scout the audience for bids to ensure that no audience member is overlooked.
  • Auction monitors: Auction monitors will walk around the room during a silent auction to make sure bidding is running smoothly. Their main duties will be answering any questions attendees have, talking up items to encourage more bids, and helping to facilitate closing the auction.
While it will probably be unrealistic to find professional volunteers for all of these roles, it’s best to find those that have some experience in auction planning, especially for the volunteers that will be helping donors with bidding. Volunteers should be familiar with your nonprofit’s bidding tools so that they can teach guests how to use the software and troubleshoot any challenges that might arise. Auctions require a more specialized skill set than other types of fundraising events, so an experienced team will mean the greatest chance of success! Experienced or not, it’s still important to prepare your volunteers before the event so that everyone is clear on their role and responsibilities. To get everyone on the same page, schedule a meeting before the auction to go over the three stages of your event: set-up, during the event, and clean-up.  Additionally, this meeting is a great opportunity to double-check that all of your shifts are covered and role play a few tricky scenarios so that your volunteers are prepared for any circumstance. Assign specific duties to your volunteers and let them know what time you expect them to arrive. For instance, volunteers that need to help set-up should begin work at least two hours before the event. By being specific and clear about each role and what you want your volunteers to accomplish, you’ll help ensure that your event runs smoothly. For more information about delegating your volunteers and planning your auction, read Fundly’s event checklist. Takeaway: Auctions require the help of many hands. Find a team of experienced volunteers to help your event run more smoothly.

4. Keep detailed records.

Depending on the size of your organization, you’ll have dozens or even hundreds of auction items to keep track of. Make the whole planning process easier on yourself by keeping detailed item records from the beginning. Each record should include:
  • The name of the item.
  • The item’s auction number.
  • A detailed description, including any restrictions (such as expiration dates for gift cards). If you’re bundling items or offering gift baskets, make note of each individual item.
  • The name and contact information of of the item’s donor (if applicable).
  • The market value of the item.
  • The starting bid amount.
  • The minimum raise amount.
Every time your organization receives an in-kind donation or purchases an auction item, you should make note of all of this data in one place to create a master list. While it’s possible to compile all of this information in an Excel spreadsheet or on paper, we strongly suggest enlisting the help of auction software. Most robust auction software platforms should have all of the fields you need to track the relevant data for each item. Look for a software provider that includes features such as:
  • Event registration and planning.
  • Mobile bidding.
  • Auction items catalogs.
Review your software options before making your final choice on what auction software to choose. In addition, once the event has come to an end, make sure to record the winner’s name and contact information for each item, as well as the winning bid amount. Keeping detailed records from the start will help your organization better keep track of items throughout the whole planning process. Even more importantly, if you decide to host another auction in the future, these records will give you insights into which items generated the most bid activity, so your next auction will be even better! Takeaway: Keeping detailed records will make your charity auction run more smoothly and will allow you to improve your auction strategies down the line.

5. Advertise your items.

Nothing will incentivize people to attend your auction more than seeing all of the amazing items they can bid on. Don’t hesitate to start advertising your auction items! The easiest way to do this is to create an auction catalog. While you can certainly compile a physical catalog, it will be much easier and more cost-effective to create one online. If you’re using auction software, you can build an auction site branded to your event where you can feature photos and descriptions of items for bidders to browse. Not only will you save on printing costs by using an online auction catalog, but you can also continuously update your catalog as new items arrive. That way, you can start featuring your items even before you’ve procured all of them. Additionally, if you’re hosting a silent auction with mobile bidding, all of the information on your auction site will be transferred over to the mobile bidding app, so guests can view items from their phones. Advertising your items not only creates hype, but it also allows your supporters to determine the items they want to place bids on prior to the auction. If they come into your auction with an idea of the items they want, your attendees will spend less time scoping out the room and more time bidding! Takeaway: Feature your items in an online auction catalog before the event to get attendees excited and increase the chances they’ll bid.

6. Make your items the star.

Although it seems silly, many organizations (even the ones who advertise their items before the auction) make the mistake of keeping their items hidden during the actual event. While this tactic can build up suspense, the reality is your auction items should be the star of the show! What we mean by this is that you should always feature your auction items prominently while donors are bidding on them. Even before the fundraising event begins, donors should have an idea of what auction items they want to bid on. Your display will take a different form depending on whether you’re hosting a silent, live, or online auction:
  • For live auctions: Have volunteers bring items on stage as the auctioneer is auctioning them off. If it’s not possible to transport an item to the event, you can solve this problem by setting up a projector and showing high-quality photos of the item during the bidding.
  • For silent auctions: Display your items on tables so that attendees can see each one. Group items by category for easy browsing, and stick to one row of items per table. Additionally, make sure to arrange tables in a way that promotes good traffic flow around the room.
  • For online auctions: While you may not be able to physically display your items, that doesn’t mean they shouldn’t be the star of the show! Depending what type of online software you’re using, you might be able to showcase the images (from multiple angles) directly on the site. If not, you can always make sure participants have a link to your online catalog for reference.
Displaying auction items makes them much more tangible to attendees. If they can see how amazing your offerings are first-hand, they’ll be much more likely to bid! Plus, displaying your items means that guests know what to expect when it comes time to check out. For more tips on how to showcase your auction items, check out OneCause’s article! Takeaway: There’s no auction without items. Show them off for the greatest chance that people will bid!

7. Be strategic with the auction item order.

The order in which you auction off items can really make or break the success of your organization’s charity auction, too. You’ll want to order auction items in a way that creates the most suspense while also giving attendees the optimal amount of time to bid on each piece. Auction order is another case in which your strategy will vary depending on the type of auction you’re hosting.
  • For live auctions: Start off the auction with some low-value items to ease people into bidding. Then, gradually work your way up. You should auction off the most popular and valuable items about ¾ of the way through the program, then wind down at the end with a few more mid-range items.
  • For silent auctions with mobile bidding: If you’re using mobile bidding, item order won’t matter. Because you won’t have to worry about collecting bid sheets, you can keep bidding on all items open for as long as possible to maximize your funds. You can even open up bidding on your auction site before the event, so attendees can bid before they even step into the venue!
  • For silent auctions with bid sheets: If you’re using bid sheets for your silent auction, open the bidding on all stations at the same time, but taper off closing down each. Start by closing down the category with the least valuable items first, then shut down a category every ten minutes, working up to the most popular.
As much as the order might seem unimportant, it really is a key factor to the success of your auction. Think about it: Many attendees are likely at your auction to bid on the most popular items. If you auction off those items first, it gives those attendees little reason to stick around. When you wait to auction off those items, you’ll keep attendees on their toes and heighten the competitive spirit! On the other hand, if you’re hosting a silent auction and you shut down the bidding on the most popular items first, your organization will likely be missing out on a higher bid. Takeaway: Order your auction items wisely to increase the amount of bids, and therefore funds, your organization will receive.

8. Make bidding convenient.

Even if you have the most appealing auction items in the world, it won’t mean much if attendees have to inconvenience themselves to bid. Encourage the bidding spirit by making bidding as convenient as possible. Your organization can do this in a few ways:
  • Implement mobile bidding. If you’re hosting a silent auction, you can do away with those cumbersome bid sheets and instead allow guests to place bids from their phones using mobile bidding software. Guests can even set maximum bids on certain items so the software bids for them. They’ll also receive text notifications whenever they’ve been outbid and when the auction’s about to close!
  • Optimize bid sheets. While not as convenient as mobile bidding, if you’re using bid sheets, there are still a couple of ways you can make bidding more convenient for guests. Assign each guest a 3-digit bid number, so they don’t have to fill out their name and contact information every time they place a bid. Additionally, pre-fill bid amount fields on your sheets. This way, guests won’t have to take the time to do the math or wait to place their highest bid.
  • Use bid paddles. While many organizations have done away with bid paddles for live auctions, your organization might still consider using them. Using bid paddles makes it easier for the auctioneer to spot bids and allows attendees to move more freely.
As much as they want an item, people are much less likely to place a bid if it’s inconvenient in any way. A convenient bidding process will only aid the success of your auction! Takeaway: Don’t make your donors do a lot of work simply to place a bid. Increase the likelihood your auction will be a success by making bidding as easy as possible!

9. Gamify your auction.

Adding a little more fun to your auction is sure to get your attendees excited about participating. So why not turn your auction into a game? Many auction software platforms have tools built in to help you gamify your auction. Let’s delve briefly into two popular examples.

1. Fundraising Thermometers.

Many organizations choose to make live donation appeals at their auctions.

With this strategy, the auctioneer or emcee will ask the audience to make monetary donations to help your organization reach a fundraising goal by the end of the auction.

If you’re implementing mobile bidding alongside this strategy, you can make your direct appeals more successful by using a fundraising thermometer.

How it works is that your attendees will submit their donations in the mobile bidding app, which should have a portal specifically for accepting direct donations.

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